Administrative Assistant

Conservation Corps is a 501(c)(3) that provides hands-on environmental stewardship and service-learning opportunities to youth and young adults while accomplishing conservation, natural resource management and emergency response work. 

Position:    Administrative Assistant

Location:    St. Paul, MN

Reports to:    Finance Director

POSITION SUMMARY

  • Provide a positive impression as the first point of contact with Conservation Corps Minnesota & Iowa
  • Provide administrative support to Conservation Corps headquarters staff 
  • Manage multiple databases for various departments
  • Maintain office supply inventory and large conference room set-up 

PRIMARY RESPONSIBILITIES

  • Serve as primary contact for external inquiries, staff front desk / reception area and main telephone line
  • Manage Work Project Accomplishment database including uploading data, reconciling data, and running reports
  • Assist Finance department with timekeeping tracking system management and processing credit card statements
  • Assist with general Finance duties as assigned
  • Assist Development department with donor recordkeeping, tracking and acknowledgements
  • Assist with planning and/or implementation of department and program-specific events as needed
  • Assist Program staff with onboarding of program participants, including helping to prepare hiring paperwork and assisting with participant entry into payroll system
  • Maintain office supply inventory, manage office equipment and large conference room setup, and make bulk program purchases
  • Manage postage / postage machine and distribute incoming office mail to staff

REQUIRED QUALIFICATIONS

  • High School Diploma
  • Advanced proficiency with MS Excel
  • Experience managing databases
  • Proficiency with MS Outlook, Word, PowerPoint
  • Excellent organization and communication skills 
  • Professional demeanor and good interpersonal skills
  • Self-motivated, with proven ability to organize and prioritize work and meet critical deadlines.
  • Positive attitude, enthusiasm and commitment to Conservation Corps mission and values.

PREFERRED QUALIFICATIONS

  • Bachelors Degree or 2-year Associates Degree in Office Administration or related field 
  • Previous experience with nonprofit organizations 
  • Familiarity with AmeriCorps and/or environmental conservation work

POSITION CHARACTERISTICS

  • This is a regular (benefits-eligible), full-time (40 hours/week), hourly position.  
  • The Corps offers some flexibility in schedules, occasional evening and weekend work is required

This is a regular (benefits-eligible), full-time (40 hours/week), hourly position.  Benefits eligibility includes health and dental insurance, paid time off (vacation, sick time and holidays), long term disability, group term life insurance, and a 401(k) retirement savings plan with an employer contribution. 

Application Instructions:  Submit a cover letter and resume to: HR@conservationcorps.org

Application deadline:  May 27, 2016

If you have questions, contact Andrea Sherwin (Human Resources Director) at 651-209-9900 ext. 21